AFFORDABLE CARE ACT
Affordable Care Act information from Keystone Software
The Affordable Care Act (ACA), or health care law, contains benefits and responsibilities for employers. The size and structure of your workforce– small, large, or part of a group–helps determine which provisions apply to your company.
ACA Overview: View these two videos to introduce you to the ACA reporting requirements for employers:
Before you can determine ACA requirements for your company you will need to know the answers to these questions:
Keystone recommends that you work with your accountant, CPA or tax professional to answer your ACA questions.
The following links are intended to help you locate specific ACA information.
Determining Applicable Large Employer (ALE) status
What is an Applicable Large Employer (ALE), and how do I determine if my company is one? Find the definition of an Applicable Large Employer and Employer Aggregation Rules.
How do I calculate the number of Full-time equivalent employees? See the definitions of full-time employee and equivalent and helpful calculation examples.
How do seasonal workers impact the number of Full-time equivalent employees? See the definition of seasonal workers and full-time exceptions.
Determining what health care coverage information to support
As an ALE, what health coverage information am I required to support and report? Review this IRS brochure to learn basic information about what you should support and report for Form 1095-C and transmittal Form 1094-C for applicable large employers.
As a self-insured employer, what health coverage information am I required to support and report? Refer to the section in this IRS Q&A document titled “Who is Required to Report.” You can also search the IRS.gov website for the 2015 forms instructions for Forms 1094-B and 1095-B or Forms 1094-C and 1095-C.
What do I need to do to comply with ACA requirements? Review the link on the right side of this page titled How do I set up Sage 100 ERP (fromerly MAS 90 and MAS 200)to support ACA requirements?
Legal disclaimer: This information should not be construed as professional or legal advice. Keystone Software does not represent or guarantee that the information is accurate or applicable to your business needs. You should not act, or decide not to act, on the information without first seeking appropriate advice from an accounting or tax professional or an attorney licensed to practice in your jurisdiction
Sage 100 (formerly Sage MAS 90 & MAS 200)
Additional helpful links:
SageCanHelp.com - A Sage HRMS website with the most current Affordable Care Act information.
Specific Questions about ACA Forms
Be sure you are reviewing the latest versions of these documents published on the IRS website.
Where do I find the Offer of Coverage codes for line 14 on Form 1095-C? Review the description and codes for Code Series 1, Line 14 in the latest “2015 Instructions for forms 1094-C and 1095-C” document.
What is a Safe Harbor code? Where do I find the list of codes for line 16 on Form 1095-C? Review the description and codes for Code Series 2, Line 16 in the latest “2015 Instructions for Forms 1094-C and 1095-C” document.
Where do I find the codes for the Origin of the Policy on line 8 of Form 1095-B? Review the codes for line 8 in the latest “2015 Instructions for Forms 1095-B and 1095-B” document.
Determining which ACA Forms to file
Which of the new IRS forms will I need to file? Use the ACA Full-Time Employee Calculator and Full Time Equivalent (FTE) chart to determine which forms to generate.
What are the deadlines for filing ACA forms 1095-B, 1095-C, 1094-B and 1094-C? Locate filing dates in this IRS article.
How do I file the ACA forms? Review the link on the right side of this page titled How do I generate the required ACA forms? for Sage 100 ERP.
Am I required to file ACA forms electronically? Refer to the section of this IRS Q&A document titled “How and When to Report the Required Information.”